How to Get Started With Online Meetings


How to start an online meeting or a conference call

Conference calls turn traditional telephone communication with prospects, customers and employees into powerful tools for your business. To get started setting up an online meeting or conference call with GoToMeeting, simply follow these steps:

Step 1. Sign in to your account.

Setting up conference calls or online meetings requires that you register an account with GoToMeeting. GoToMeeting offers a free 14-day trial so you can get a feel for the service before you commit to anything. Once you have an account, sign in to access your options on the “My Meetings” page.

Step 2. Schedule a meeting time.

On the “My Meetings” page, click the “Schedule” button under the “Schedule a meeting” section. A new window will open in your browser. Use the available options to select a date and time for the conference call, and designate whether the meeting will be reoccurring. If you have attendees across different time zones, make sure that you set your meeting for a time that works well for everyone. We recommend Thursdays at 12:00 pm / 3:00 pm.

Step 3. Choose your audio options.

From the same window, click the “Audio” tab to access your audio options. From here you can select whether to use your computer’s built-in audio, such as a microphone and speakers, or use your own conference call service. GoToMeeting also provides long-distance and toll-free number options, as well as the Call Me feature.

Step 4. Set permissions and passwords.

There are two other tabs you can access in this window: “Co-organizers” and “Password.” From The “Co-organizer” tab you can designate whether anyone else involved in the call should have the same permissions as the host, allowing them to direct and control the call from their own computer. And, if you’d like an extra layer of security, you can set a password via the “Password” tab and then send the password information to your attendees.

Step 5. Edit details and invite attendees.

Use the “My Meetings” page to invite attendees. You can come back to edit details and invite more attendees at any time. Optional plug-ins also allow you to schedule meetings directly through Outlook or Google Calendar.

Step 6. Start the meeting. If you’d like to host a non-scheduled meeting right away, you can do that from the “My Meetings” page. Just click “Start your meeting,” and then click “Share” to send meeting details to your attendees. To begin a scheduled meeting, go to your meeting history, find the correct meeting and click the “Start” button.

Step 7. Access your control panel.

During your meeting, you can access a range of options from the control panel on the right side of your browser window. Here you will also have access to the complete list of conference call attendees.

Step 8. Conduct the meeting.

Time to start collaborating! Don’t forget to use the meeting recording option so that later you’ll be able access all of the important information being shared.

Step 9. Follow up.

Once you’ve finished your conference call, check with your attendees to make sure that there aren’t any questions or concerns. Share the call recordings with all participants.


Watch how to host an online meeting or set up a conference call

Conference calls and online meetings give you the power to connect with participants easily and effectively. By hosting an online meeting and bringing everyone together in a single digital space, you can communicate ideas and share thoughts efficiently as a group, regardless of distance.


What are the benefits of conference calls?

Knowing how to host a meeting online with GoToMeeting is only part of the equation. Here are some reasons why you should be using conference calling for your business.

Simplify your communications.
Getting everyone together on a single telephone call doesn’t have to be difficult. GoToMeeting’s built-in scheduling and contact options bring your team together at the click of a button.

Connect from anywhere.
GoToMeeting conference calling is compatible with any Mac or PC desktop or laptop. It’s also fully supported on iOS and Android mobile devices via the official GoToMeeting app. This means that no matter where you are, you’ll have direct access to powerful conferencing options.

Integrate with your calendars.
The last thing you need is another program sending reminders and trying to get your attention. With GoToMeeting plug-ins, you can schedule and access meetings directly from Outlook and Google calendars.


Convenient collaboration.

Can’t make the meeting in person? Just join from your iPhone. GoToMeeting provides a professional, reliable experience in the mobile app to ensure you can work together easily:

Full screen sharing

Instantly share your whole device screen, a mobile app or a webpage.

Real-time screen viewing

View the presenter's screen and stay on the same page.

Email invitations

Join sessions in seconds by tapping the link in your invitation email.

Mobile scheduling

Schedule meetings, invite attendees and start sessions from anywhere.

Talk to a Specialist

Speak directly to one of our sales representatives by calling.

1 888 537 8790

Contact Us

Have questions? Want to see a live demo? We'll be in touch within 24 hours.

Contact Sales


Check out our help center for answers to common questions.

View Topics

Sign up for our free GoToMeeting Pro trial.

Unlimited screen sharing is included on all GoToMeeting plans, including GoToMeeting Free.

No credit card necessary.
Now 65% faster
Join & host
in seconds!
Get 14 days of fast, seamless video meetings with up to 250 participants — no credit card required.
Trusted by: