Understand appropriate meeting etiquette for online calls
You may not have facial and physical cues to guide you through the conversation; however, displaying proper online meeting etiquette is equally important. An ill-prepared meeting makes a poor first impression and will impact how others view you and your company. It's crucial to establish proper meeting etiquette whether the participants are right in front of you or thousands of miles away.
Here are some online meeting etiquette basics that will let you put your best foot forward:
Defining your company's client meeting etiquette doesn't need to be set in stone before your first meeting. During the call, note any issues that cause delays, friction, or confusion. As you fine-tune these issues, update your etiquette guidelines accordingly.
Take steps for facilitating online meetings
As you prepare for your meeting, follow these first steps:
How to run collaborative meetings
If your meeting is a collaborative one, make sure any documents or files that will be discussed are sent well in advance. Determine who will take on what role during the meeting. Ideally, the host, the note-taker, and the team member running Q&A should not be the same person.
Follow these sure-fire tips for effective online meetings
One of the best practices on how to improve meeting effectiveness is proper planning. Prepping in advance for online meetings will likely increase attendance and promote engagement. These useful steps will help you create a successful framework for your meeting:
Follow these sure-fire tips for effective online meetings
Knowing how to run an online meeting with audio, video, and file sharing is vital to a smooth, trouble-free session. Do a practice run with coworkers before your first official meeting to ensure your location, software, and hardware are all working correctly.
You need to keep the meeting on track if you expect participants to remain attentive and engaged, so your agenda should be more than a simple to-do list. Include scheduled breaks for questions or comments, organize requests from attendees to share updates or expertise, and assign participants tasks to keep the momentum going.
As the host, knowing how to participate in meetings effectively can be a fine line to walk. You want to lead but not dominate. Don't be afraid to jump in if the meeting starts to derail and gently, but firmly, guide everyone back to the task at hand.
Reap the benefits of online meetings run with proper etiquette
When you pay attention to how your online meetings are conducted and follow proper online meeting etiquette, your online sessions will become increasingly more effective. There are three final, yet critical, things to keep in mind:
Follow these online meeting etiquette steps for your next virtual session and watch productivity and participation increase. By laying out your expectations, avoiding miscommunication, and ensuring all participants feel valued and respected, you'll be able to master effective online meetings in no time.
Simplify your communications.
Getting everyone together on a single telephone call doesn’t have to be difficult. GoToMeeting’s built-in scheduling and contact options bring your team together at the click of a button.
Connect from anywhere.
GoToMeeting conference calling is compatible with any Mac or PC desktop or laptop. It’s also fully supported on iOS and Android mobile devices via the official GoToMeeting app. This means that no matter where you are, you’ll have direct access to powerful conferencing options.
Integrate with your calendars.
The last thing you need is another program sending reminders and trying to get your attention. With GoToMeeting plug-ins, you can schedule and access meetings directly from Outlook and Google calendars.
Hable directamente con uno de nuestros representantes de ventas por teléfono.
+52 55 4164 7713
¿Tiene alguna pregunta? ¿Quiere ver una demostración en directo?
Nos pondremos en contacto con usted en un plazo de 24 horas.
Eche un vistazo a nuestro centro de ayuda para btener respuestas a las preguntas más habituales.
Asistencia al cliente